Document management software digitizes and organizes all of your documents. To help you find the solution that’s right for your business, we examined more than 70 applications. We considered several factors – including cost, ease of use and storage capacity – to determine the software we think is best for different businesses and uses. Read more about our recommendations below, and scroll down further to read our guide on what features you should look for when choosing document management software and how much you should expect to pay.
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business.com’s team of software analysts and experts is committed to providing bias-free recommendations to business owners on the essential products needed to take their enterprises to the next level. While we participate in vendor-led demos, we also test each software or service independently to analyze its usability, strengths and drawbacks. business.com’s editorial staff works to ensure all reviews are fair and accurate.
To identify the best document management software on the market, we conducted hands-on testing to examine how each solution functioned. We paid particular attention to features like optical character recognition, file-sharing, storage capacity, workflow automation, collaboration tools and document security. We considered how it easy it was to navigate the system, as well as whether it could be augmented with third-party integrations. Last but not least, we considered pricing and the availability of free trials. Learn more about our methodology and editorial process.
What is Document Management Software?
A document management system scans in the physical document or downloads a digital version via email or using other applications. Then, the document is classified with tags, keywords and metadata so it’s easy to find by those within an organization. From there, the document is organized into a centralized location/folder. Since many document management systems are cloud-based, members of an organization can access files from anywhere with an internet connection.